Resource Index > Project, Design, and Deliverable Reviews

Project, Design, and Deliverable Reviews

Every project should involve a number of reviews, even if some are informal. Project reviews provide an opportunity for the customer, sponsor, and stakeholders to assess progress and approve project continuation. These meetings are typically held near the end of a major project phase and are often called project Phase Reviews. Deliverables reviews (including "design reviews" on some types of projects) are held to make sure the project is meeting requirements, that remaining risks and work are understood, and that the deliverables themselves are correct. All reviews are aimed at making sure the project work is on track to meet completion criteria and provide timely feedback to the development team. The resources on this page will model good review practices, provide guidelines for running productive reviews, and help you solve issues that come up around and because of your project review meetings.

How can we help you with your review meetings?

Examples of Project, Deliverable, and Design Review Processes and Meetings
These examples are from actual project reviews -- of phase work, design prototypes, or deliverables.

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  • End of Initiation Phase Checklist
    A checklist of activities and deliverables that should be completed by the end of the Initiation Phase.
  • End of Execution Phase Checklist
    A checklist of activities and deliverables that should be completed by the end of the Execution Phase.

  • End of Approval Phase Checklist
    A checklist of activities and deliverables that should be completed by the end of the Approval Phase.
  • End of Delivery Phase Checklist
    A checklist of activities and deliverables that should be completed by the end of the Delivery Phase.
  • Project Progress Checklists for Sponsors and Managers
    Checklists to help Project Managers and Executive Sponsors monitor progress throughout the course of a project. One section walks sponsors through critical project evaluation issues. The other is designed for use by the sponsor and PM during detailed reviews.
  • Software Quality Release Criteria
    A short document that captures the criteria with which the software's quality will be judged at various stages of the project.
  • Checklist for Manufacturing Release Readiness
    To be sure your product is really ready to be fully released into manufacturing, consider the items in this checklist from a company's product development process guideline. It asks key readiness questions in areas covering everything from product functionality to reliability, component sourcing to manufacturing yield.
  • Customer Acceptance Checklist
    Checklist format for customer to use while walking through a review and test of a pre-release system, for example before going through with a purchase. Allows customer to record issues, indicate which must be resolved before acceptance, and ultimately sign off on accepting the new system.
  • Requirements Walkthrough Checklist
    Requirements walkthroughs are typically held at least twice during project planning: with the project's primary stakeholders, to get their approval of the final requirements; and with the team who will develop and test the final project deliverables, to insure they understand the requirements and are ready to move ahead. This checklist will help you organize productive, efficient walkthroughs, so your team members can move forward with confidence.
  • Project Plan Signoff Checklist
    This checklist helps the project manager and other stakeholders ensure the plan and high-level design are truly complete before officially signing off on the design and planning phase of a project.
Guidelines and Suggestions for Running Effective Review Meetings
Use these resources to organize a productive meeting, ensure you get the right objectives and outcomes, and get team buy-off on the results.

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  • Guideline for a Simple Signoff Process
    The simple process outlined in this document confirms sponsor signoff on project phases or component projects in a program, by using efficient, focused meetings and folding into the existing lines of communication.
  • Review Meeting Planning Worksheet
    A format to use to plan an upcoming review meeting, to be sure it will accomplish what you need it to.
  • Release Decision Process Guidelines
    Process that can be used near the end of a project to systematically review open issues and determine which ones must be corrected before release.
For Subscribers
These resources are for Premium subscribers. Subscribe to get access, or find out more about our free trial for new subscribers.
  • Project Handoff Checklist
    If you are transferring all or part of an existing project to a new team, or taking over from an existing project team, use these tips to ensure the transfer goes smoothly.
  • Phase Signoff Process
    This guideline shows a team's process for getting meaningful executive signoffs at the end of key project phases, to approve transition to the next phase and expenditures.
  • Coding Review Guidelines
    Example of Code Review Guidelines, providing a look at the whole landscape of a good code review process, along with detailed checklists and forms for capturing what's found in the reviews.
  • Guidelines - Completion Criteria
    Completion criteria are explicit goals that must be attained to call an element of a project, or the entire project, "complete."
  • Communication Plan
    A brief plan created by the project team, documenting how they will communicate important information, including meetings, status reports, etc. The plan covers internal team communications and external stakeholder communications.
Burning Questions
Typical Project Review Issues and Answers to Common Questions
At some point, project reviews and quality activities may reach a point of diminishing returns. Just how much quality can your project afford? These resources can help you with this and other common review issues.

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  • Rescuing and Revitalizing the Problem Project
    This paper outlines how to get a panicked project team to stop, take a deep breath, analyze what has gone wrong and how to get it right again, and re-launch your disaster project with new, actually attainable goals.



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