Budget for Project Management Support Group


Quick Summary
Screenshot An example budget for non-salary expenses for a chartered PM support group.


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What this is

This template provides an example budget for the non-salary expenses of a Project Management Support Group chartered to support the project managers in an organization. The template was originally created for a 2-person PMSG supporting 30 project managers, with a charter of providing training opportunities, books and publications, coaching and mentoring, recognition, and other support, in order to enable this mix of (mostly) new and (some) experienced PMs to grow their skills and have ongoing support while they executed critical projects. This template can be customized easily for company-specific line items and different sized PMSGs and project manager groups.


Why it's useful

A Project Manager Support Group is typically chartered to take responsibility for improving and supporting the performance of all projects in an organization. They accomplish this by providing training opportunities for project managers and team members; making available other self-study opportunities such as books; coaching project managers; documenting the "project lifecycle" to be used; and sponsoring programs such as monthly knowledge sharing sessions or mentoring.


How to use it

Use the example budget in the Excel file to create a budget for your Project Management Support Group's non-salary costs. General guidelines:

  • Decide what kinds of support your PMSG will provide to your project managers. Broad categories are training; other educational materials such as books, publications, and professional memberships; conferences; and supporting software.
  • Consider outside services needed to accomplish the PMSG mission. For instance, the company in our example template wanted to start a mentoring program so that more experienced PMs could coach new project managers. They decided to get some outside consulting in this area.
  • Include categories for equipment your group might need to support project managers. The company who created this template decided to have a central PC in their PMSG physical office. Their project managers liked to drop in to discuss project issues, and the PMSG members found it useful to be able to bring up and refer to schedules or online resources.

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