WBS and early schedule (in MS Project format) includes a work breakdown, general scheduling and dependencies, and preliminary resource allocation for planning a presentation or seminar event.
What this is
This Microsoft Project schedule for planning a seminar (or other presentation event) includes a work breakdown, general scheduling and dependencies, and preliminary resource allocation. The WBS runs from initiation to event launch.
Why it's useful
If you've ever tried to organize even a 1- or 2-day offsite, you know that there's a lot more to it than "we should get together and discuss this." Arrangements for presenters are just the beginning -- there are facilities questions, equipment issues, probably some materials to print or prepare É oh, and don't forget the food. Whatever the scale and purpose of your event, this high-level WBS and schedule can help you get a head start on your planning activities and make sure you don't overlook important factors that can make the difference.
The example in this file won't be an appropriate WBS for every seminar or presentation, of course, but it provides a solid baseline for comparison. It's also a good illustration of breaking down the project to the project manager's level of control. (Some of the activities might be projects in their own right for a larger event, but it rarely makes sense for a project manager to break things down to that micro-level in a WBS.)
How to use it
Use your favorite unzip software to extract the Microsoft Project schedule file and save it to your hard drive. Review its WBS structure, resource allocation, estimates, etc. for ideas for your own seminar event's work breakdown and scheduling. Edit it to create your own template if desired.
Note: You must have Microsoft Project installed in order to edit this file. If you don't have MS Project you can still view the file using one of the many MS Project viewers on the market. (Google on "Microsoft Project viewer" for scads of possibilities.) You may also want to look into Microsoft's 60-day free trial offer.
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