WBS and Project Schedule for Trade Show Planning


Quick Summary
WBS and schedule created for planning a trade show, including task estimates, resource allocation, preliminary leveling information, and more.


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What this is

This Microsoft Project schedule for planning a trade show includes a detailed work breakdown, general scheduling and dependencies, resource allocation, and even beginning leveling information. The WBS runs from conceptualization to event launch.


Why it's useful

Trade shows don't have to be massive enterprise-level events. Hosting a small trade-show event (or something very similar) can provide great networking opportunities for non-profit chapters, and for-profit companies will sometimes host trade shows in order to boost a new product launch or showcase new technology. Whatever the scale and purpose of your event, this high-level WBS and schedule can help you get a head start on your planning activities.

The example in this file won't be an appropriate WBS for every trade show/fair, but it provides a solid baseline for comparison. Duration estimates and preliminary leveling information (assigned by role) make it obvious which resources are overallocated at times, and where additional help may be needed to meet critical goals. Draft information about dependencies and constraints is also included, illustrating how a plan evolves from pure WBS to full-blown baseline schedule.


How to use it

Use your favorite unzip software to extract the Microsoft Project schedule file and save it to your hard drive. Review its WBS structure, resource allocation, estimates, etc. for ideas for your own trade show project's work breakdown and scheduling. Edit it to create your own template if desired.

Note: You must have Microsoft Project installed in order to edit this file. If you don't have MS Project you can still view the file using one of the many MS Project viewers on the market. (Google on "Microsoft Project viewer" for scads of possibilities.) You may also want to look into Microsoft's 60-day free trial offer.


This template requires a Premium Subscription
Please log in. Don't have a log-in? Sign up now. Already a Member? Log in to upgrade immediately and get the file! A Premium subscription is only $14.95/month or $149/year and gets you over 200 templates, guidelines, and checklists.
15-day free trial period for new Premium subscribers! Learn more
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