Resource Index > People Management > Time Management

Time Management

A critical business skill at any level is effective time management -- both for yourself, and for your team. The resources in these pages will help you identify "time robbers," maximize efficiency, learn to delegate, prioritize more effectively, and more.

How can we help you with your Time Management?

Examples of Time Management in Action
It really is possible, and the examples below prove it. Articles from practicing PMs describe the success of getting more done by doing less. Examples from real teams demonstrate how to ensure you're only having meetings that matter. Get inspired again!

For Guests
These resources are available to everyone, no login required.
  • "Sure, I'll Do that Tuesday." Delete!
    How many emails are in your inbox right now? 10? 30? Do I need to add a zero, or even a couple of them, to get in the ballpark?
  • The high project return on piddle-mode thinking and leisurely learning
    Sometimes such concentrated explicit thinking time works. But sometimes, especially in times of stress, it doesn't. Downtime and leisurely learning are keys to creative problem solving.
  • What Will Help You Sleep Better?
    If you find you're lying awake nights worrying about vague, barely identifiable stuff, it's possible that you need some time away--not to relax, but to clear the decks and get some closure. Spend some time clearing the decks, and you may find you're more focused on everything.
For Members
These resources are free to registered members. Register or login for access.
  • Team Meetings Descriptions Sample
    Meetings, meetings, meetings. You've got to have at least some to keep the team communicating. But which ones, why, and who should attend? This is how one team described their critical meeting types and the practical value. If you can't make it look like this, maybe it's a meeting you shouldn't be having!
For Subscribers
These resources are for Premium subscribers. Subscribe to get access, or find out more about our free trial for new subscribers.
Other Options
  • Stopping the Endless Requirements Gathering
    A mini-course by Cinda Voegtli. $24.95, 1 PDU
    This session explores how to engage your customers with a few powerful tools and a mutual quest to identify what matters most, to help any project stay out of or get out of a schedule-killing requirements gathering morass.
Guidelines and Suggestions for Improving Time Management Skills
The first step is admitting that you have a problem. The next is doing something about it. These resources will help you take practical steps to whittle away at the time robbers gnawing at your productivity -- pointless meetings, tasks someone else should be doing, general disorganization, and more. Find out where your time is really going, and fix it.

For Guests
These resources are available to everyone, no login required.
  • Fence It In!
    Improve your productivity on projects by "fencing off" sections of time to focus on specific tasks.
  • The Benefit of the Doubt
    Delegating is not an easy task for the project manager but never do anything that someone else can do for you, as well or better. Alfonso Bucero walks you through the process of delegating for results.
  • Help Your Project Team Escape Meeting Hell
    Josh Nankivel offers concrete suggestions for ensuring that the meetings on the team calendar actually mean something.
  • What's Hiding on Your Desk?
    What projects have you stashed in your mental in-box without officially counting them, because you were skirting the political or personal impacts of owning up to your project load?
  • 7 Things a Project Manager Should NOT Be Doing
    Seven time-sucking activities that may be taking you away from your project management activities. If a project manager has little or no time to do the things required in the managing of a project, on what is time being spent? Perhaps the time is being spent on things that a project manager should not be doing.
  • Action Item List Formats
    Example formats for keeping track of action items that need to be accomplished during a project.
For Members
These resources are free to registered members. Register or login for access.
  • Meeting Evaluation Guidelines
    If you think your meetings have problems, they probably do. A simple evaluation questionnaire and process helps evaluate meeting effectiveness and suggest goals for improvement. Two formats accommodate formal or informal meeting environments.
For Subscribers
These resources are for Premium subscribers. Subscribe to get access, or find out more about our free trial for new subscribers.
  • Time Management Assessment Log
    Use this form to record where your time is going each day, analyze it, and find ways to use your time more effectively. You may want to use it yourself, or give it to that always-behind team member. (Maybe their time really is getting sucked away by non-value-add work.)
  • Planning and Managing Multiple Small Projects
    If you're juggling lots of little balls instead of 2-3 big ones, this compendium of guidelines and tools can help you keep it more orderly ... or at least less chaotic.
  • Strategic Project Prioritization Worksheet
    Use this Excel template to analyze rank potential projects. Rankings are based on the degree to which each project contributes to overall goals and strategies. Though it was originally designed for project portfolio management, it's equally useful for deciding where to focus otherwise fractured individual or team efforts.

    How can I get control over my time?
    More Burning Questions on time management and personal effectiveness
Other Options
  • See our book list for some references on time management.
  • Recognizing and Dealing With a Lack of Urgency for Meeting Deadlines
    A mini-course by Cinda Voegtli. $24.95, 1 PDU
    Everyone's working, but every week the little schedule slips pile up a little bit higher. It's time to counter "death by little slips" with a dose of urgency. The trick is to model that urgency with small changes in how the team is run, and talk everyone into better ownership of those critical daily deadlines without demoralizing people who are already working hard.
Typical Time Management Issues and Answers to Common Questions
Is a critical team member edging dangerously close to burnout? (That includes you.) Are you struggling to delegate tasks to team members who still don't know how to access the team server? The resources here can help you solve these and other common time management issues.

For Guests
These resources are available to everyone, no login required.
For Members
These resources are free to registered members. Register or login for access.
  • Fast, Effective Ramp Up of New Team Members
    Make sure new team members have what they need to get the job done before you delegate work to them. This detailed guideline explains how to ensure all your new team members have "air, food, and water" from their first day on the team.
For Subscribers
These resources are for Premium subscribers. Subscribe to get access, or find out more about our free trial for new subscribers.
Other Options
  • See our book list for some references on time management.
  • Recognizing and Dealing With a Lack of Urgency for Meeting Deadlines
    A mini-course by Cinda Voegtli. $24.95, 1 PDU
    Everyone's working, but every week the little schedule slips pile up a little bit higher. It's time to counter "death by little slips" with a dose of urgency. The trick is to model that urgency with small changes in how the team is run, and talk everyone into better ownership of those critical daily deadlines without demoralizing people who are already working hard.



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