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Define The Team 
Define The Requirements 
Define Done 
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June 6, 2013, Sponsored by RMC Project Management, Inc.

From the Editor

Everyone wants the work done faster, including the team. But working fast takes a certain kind of team, with a certain set of skills and tools. This week, columnist Geof Lory completes his preliminary list of assessment questions: Is your team ready for speed? Plus, we've got several tools and blogs to help you manage the all-important human and process elements of a speedy, successful project. Ready, set, GO!

Featured Article

Assessing Readiness for Speed: Project Management
By Geof Lory

Geof Lory As I've mentioned in previous articles, each of these disciplines addresses different questions for the team and the project. Product Management focuses on the questions Where and Why, and some portion of the What. Execution Management elaborates the What question by answering the technical questions about How the project will be achieved. Our subject in this article, Project Management, focuses on answering the questions Who, When, and How Much, as well as addressing the non-technical How questions. These questions are addressed by attending to the Team Psyche, Process Assurance, and Project Administrivia.

Speed can be enabled when the goals and objectives are clear, and the resources and skills are sufficient for accomplishing them. In addition, the intersection of goals/objectives and resources/skills must function smoothly. Friction in this area will slow down the team, sometimes painfully. Reducing this friction is the primary purpose of Project Management. When I work with organizations to develop Project Management disciplines, traditional or Agile, I emphasize that the primary focus of Project Management is to maximize the productivity of the team. It's really that simple. However, it's rarely that easy.

Is your team ready for speed? Make sure you've addressed the human factors »

Featured Bundle

Project Closeout and "Lessons Learned" Bundle - Free for Premium Subscribers
At each subsequent stage of a project, correcting issues gets more and more expensive because of the growing number of people involved and the impact of changes on other pieces of the system. By testing pieces at each stage of development, then testing the system from the viewpoint of the how the customer will use it, teams can avoid painful and expensive end-game and post-deployment headaches. This collection of test plan outlines, guidelines, example formats, and related tools will help. Multi-user licenses available for PMOs. $39.95 for non-subscribers, free for Premium subscribers.

Premium How-To Course

Kicking Off a Virtual Project, Part 1
Cinda Voegtli Presented by Cinda Voegtli

To deliver a quality product, you need to get everyone aligned on the project goals. Perhaps even more importantly, you need to get them feeling like a team, not just a bunch of people who happen to be working on the same project sometimes. This mini-course with ProjectConnections founder Cinda Voegtli provides an overview of the challenges of organizing and leading a virtual team, and how to rise above them. First of a two-part series. 1 PDU Learn more »

Define The Team

Team Roles and Responsibilities ListPREMIUM
The simple discipline of methodically articulating the roles and responsibilities of each project team member is important to ensuring a high performing team. This file contains several different formats and examples for recording the key roles and responsibilities of the project team members.

Responsibility Allocation MatrixSPECIAL
This Premium resource is free to registered Members until June 20, 2013
RACI has its place, but this Responsibility Allocation Matrix takes project responsibilities and commitments to a whole new level. Detailed and role-focused, it asks all project team members to consider their key project tasks, the inputs they need, and the outputs they expect to deliver, for a more complete look at the cross-functional dependencies in your plan.

Define The Requirements

Requirements Measurement PlanPREMIUM
It takes clear, unambiguous requirements to guide the team to the right result. Creating a plan to measure the requirements, in addition to the project work, insures you aren't handing off muddy requirements that will cause confusion and rework later in the project.

Requirements Change Management GuidelinePREMIUM
If you're not doing impact evaluation and communication, you're not doing change management. This guideline condenses 20 years of lessons learned to provide a complete overview of change management components, processes, and controls.

Define Done

Deliverables Definition Form - Project DocumentsPREMIUM
What good is a beta test plan if the field people who will have to interface with beta customers don't see the plan? This template can help you ensure your project documents contain the right information, sent to the right audience, at the right time. Both an outline and guidelines on the importance of well-defined deliverables are included.

Software Quality Release CriteriaPREMIUM
Way too many products get released before they're truly ready. This short document captures the criteria that will be used to judge the software's quality at various stages of the project. (The criteria here can be adapted to other forms of projects, too.)

Project Practitioners

Morley Selver has another entry in his series on project failure points. Like columnist Geof Lory (above) Morley is examining the human aspects of project difficulties: process, coordination, controls, and of course those pesky unknown-unknowns. (Catch Morley around Canada and the US this fall Ð see Where's ProjectConnections, below, for more info.)

Mike Aucoin continues his mini-series on negotiation skills by examining a key strategy in successful negotiation. You know what you want, but do you know what you'll settle for, and are you willing to just walk away?

Where's ProjectConnections?

Randy Englund is in California for a full-day workshop on soft skills for project managers, June 8.

Sinikka Waugh is in Des Moines this for a public workshop series that includes sessions on delegation and time management, project management basics, and meeting facilitation, among others. There's still time to check it out if you're in the area:

Carl Pritchard is planning this year's Seminars at Sea cruise in August, which will cover the PMBOK¨ Guide 5th Edition and ISO 21500. Get more information at Carl's website.

Morley Selver is running his 3-day "Fundamentals of Project Management" workshop this fall in the following locations: Calgary AB August 27-29; Denver CO September 25-27; Houston TX October 23-25; Calgary AB November 20-22. For information & enrollment please visit

Kent McDonald is chairing the Agile 2013 conference this year in Nashville, August 5-9. Of special interest to ProjectConnections readers is the Project, Program, and Portfolio Management track, which includes 24 sessions. Find out more about the conference and session schedule here.

Corporate Subscriptions and Licensing

Want your team members to have their own access to templates and how-to resources for their project work? Need to share documents and deliverables beyond your project team? We make it easier with affordable corporate subscriptions and licensing. Detailed information regarding corporate options is available online. Give your whole team, or even the entire organization, cost-effective access to our comprehensive online library of resources. You already know how helpful it's been for you. Now it's time to share with everyone else. Find out more »

Not sure if corporate terms apply to you? Check out our licensing terms at the top of our Terms of Service page, in refreshingly ordinary, everyday English.

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