International Project Management Day




Project or Software Release One-Page Summary


Quick Summary
One-page format for communicating key information about a software release (or any other kind of project).


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What this is

One-page format for communicating key information about a software release or project. Provides a handy way to communicate the purpose and contents of a release, along with key team and schedule information, to a variety of stakeholders in a nice at-a-glance, "post it on the cubicle wall" format.


Why it's useful

Software releases that involve multiple projects are significant undertakings with many stakeholders. This one-page summary provides a handy way to communicate the purpose and contents of a release, along with key resource and schedule information, to a variety of stakeholders. Many such people who need to know about the release will not be likely to read or repeatedly reference a multi-page plan. This format provides a condensed outline of key release information.


How to use it

  1. Create this summary during the planning phases of the overall release and its individual projects. The Software Release Manager would typically create this document.

  2. In its initial drafts, open items can be marked as such. For example, if the inclusion of a certain project or set of functionality is being discussed, that project could be listed with "Under Discussion" or "Open Issue" written next to the project name. If the document is used in this way, it is VERY important to include version control in the footer. Include a version number for the document and "last updated" date.

  3. Publish this document to:
    • Managers of the individual projects
    • Functional managers whose area is affected by the release (not just in the Development department!)
    • Functional managers who have people participating in the overall release or on individual projects in the release
    • Marketing/ Business representatives with a stake in the release
    • Executive sponsors of the projects

  4. Use it for ongoing communication.
    • Keep the milestone list updated.
    • Reference it in release status meetings and executive-level status meetings.
    • Publish updates.

The template includes example data filled in for a release that included both hardware and software as part of a custom networking product.


This template requires a Premium Subscription
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